To run a workplace or any organization regardless of the industry, maintaining a comprehensive attendance of employees is of utmost necessity.
An attendance management system with biometric data is the most used solution for companies and organizations to address this requirement. One of the growing reasons for organizations’ shift from traditional attendance tracking is lack of efficiency and accuracy in the former.
To know which industries are witnessing a drastic shift to biometric attendance systems read this blog till the end.
What is Biometric Attendance System?
Conventionally, organizations tracked their employees’ attendance using card systems or spreadsheets. Tracking an employee’s working hours with these is not an easy job. Owing to several loopholes, the recorded attendance and working hour history might not be 100% accurate.
To ensure accurate and secured attendance and working hours tracking, several companies regardless of their industries are opting for biometric attendance management systems.
So, what is biometric attendance system?
This is a platform backed by innovative technology that uses physical features to mark attendance of employees. Physical features that biometric attendance systems use involve fingerprints, and face and iris scanning.
Unlike traditional processes, a biometric leave attendance management system offers more accurate attendance tracking. The biometric attendance technology offers authentic results by considering features unique to every individual to mark their attendance.
How do Biometric Attendance Management Systems Work?
Now let’s take you through how biometric attendance works for a better understanding of why several companies in India are embracing this technology.
After an organization installs a biometric attendance system, it feeds its system with biometric data of employees and other members. This can involve fingerprint, iris information, or facial data.
Following this, employees can only enter their workspace by scanning their respective biometrics. If it’s a match, the person in question will get access to enter the workspace. Furthermore, the employee also needs to provide their biometric data to exit the workplace.
The biometric attendance management system will store the entrance and exit timing of each employee. HR professionals and the organization management can read this data through their devices. With this information, they can also track every employee’s total working hours and act accordingly.
So, this type of attendance management system helps companies track an employee’s working hours and leaves more accurately. It also reduces chances of human error while entering data and also usage of several spreadsheets.
Thus, a large number of companies in India across diverse sectors and industries are embracing a biometric leave attendance management system.
4 Most Popular Industries Switching to Biometric Attendance System in 2024
The points below will provide a clear knowledge of three major industries that are rushing to embrace the biometric attendance system in India.
1. IT Sectors
IT companies are one of the most popular industries globally embracing biometric attendance systems.
As a part of attendance management system, biometric data are of great help for IT companies in tracking and recording employee attendance. The biometric system will record the actual and accurate working hours of every employee. Thus, it will lead to reduction of unnecessary manipulation of data by employees.
Additionally, the biometric data is unique to every individual. Consequently, with a biometric attendance system, IT companies can restrict access of any confidential data and assets from outsider miscreant activity.
2. Manufacturing
Big and small companies that belong to the manufacturing industry tend to have complex shift patterns. Very often, employee shifts tend to change frequently. Manually maintaining an attendance spreadsheet for such a scenario can be a confusing job.
It is here that an attendance management system comes to rescue. Organizations in manufacturing industries can conveniently track attendance of employees regardless of their shift schedule.
Furthermore, biometric attendance tracking of employees in manufacturing units also assists in reduction of administrative costs. Manufacturers can also manage laborers while complying with labor laws and maintain workplace safety during emergencies.
3. Healthcare
Healthcare facilities always require an up-to-date platform for accurate timekeeping of healthcare professionals. This is necessary for medical staff to be punctual for their shifts ensuring availability of crucial care for patients.
A biometric attendance management system ensures that medical staff adhere to their shift timings. Furthermore, attendance-tracking through cards can lead to instances of contamination or forgery in healthcare fields especially. To avoid such cases, hospital management can install an attendance management system with face or iris scanning system.
4. Education
The education domain which is ruled by schools and universities are embracing biometric attendance systems at a growing pace today. Educational institutions are moving towards this type of attendance system to track daily attendance and leaves of students and teachers.
Biometric leave attendance management system offers an easy way for teachers to track attendance and punctuality of students. Some biometric systems also alert parents with auto-generated messages when a student is late for a class or is absent.
Educational institutes also track teachers’ availability during working hours with biometric data. This ensures an accurate salary disbursal for teachers as per their working days.
Important Features of Biometric Attendance Management System
The points below will take you through some noteworthy features that you can tap into by switching to a biometric attendance management system for your company.
• Accuracy
Online attendance system with biometric data tracks and saves employee working hours accurately and on a real-time basis. Thus, it helps reduce errors and discrepancies of any form while tracking working hours of employees.
• Efficiency
The biometric attendance system reads employees’ fingerprints or associated biometric data at time of every entry and exit to and from the workspace. This helps employers in tracking an employee’s actual working hours and breaks efficiently. Along with attendance, the biometric attendance records can align HR professionals track and manage leaves for every employee efficiently.
Furthermore, it reduces the employees’ workload to manually enter their clock-in and clock-out timings. Consequently, it reduces the chances for employees to manipulate their working hours for their benefit.
• Integration
As employers, you can choose to integrate biometric data with payroll and other core HR processes for smooth workflow in the company.
• Data Security
With biometric attendance system, employees can enter and exit the work premises with features unique to them only. This can help protect your workplace from instances of theft by any imposter entry. Thus, this innovative technology can act as protector of confidential information in your workplace.
Perks of Switching to Biometric Attendance System for Employers and Employees
Now that you know what is biometric attendance system is, take a look at the ways installing this technology can help benefit employers and employees.
Benefits of Biometric Attendance Management System for Employers:
- High degree of security and accuracy
- Reduced chances of proxy or buddy punching
- Convenient integration process with HR management platforms.
- Cost Effective
- Increased efficiency in terms of tracking working hours
Benefits of Biometric Attendance Management System for Employees
- Accuracy in recording total working hours history which is also easy to access
- Easy to use for every employee regardless of their age
- Offers contactless punching lowering chances of any disease contamination, especially among healthcare workers.
- Employees or staff do not need to remember any code or carry an access card daily to enter or exit the workplace.
Bottom Line
This is everything you need to know regarding the biometric attendance system and top industries that are embracing it.
In a nutshell, a biometric attendance management system is a tool that accurately tracks every employee and staff’s working hours.
For easy integration of core HR roles with the biometric attendance system, switch to Emossy organization management platform today.
Sounds interesting? Visit our website and book a no-cost DEMO to know how Emossy can help streamline workforce management with employee attendance.
Frequently Asked Question
Can biometric attendance track student attendance on a real-time basis?
Yes, with a biometric attendance system, you can track the real-time attendance of students in your institution.
What type of biometric features can I use for an attendance management system?
To set up an attendance management system, you can use biometric data like fingerprints, iris scans, facial recognition, voice recognition, and palm prints.
What factors must businesses look for while choosing an attendance management system?
While installing a biometric attendance system, you must look into factors like reporting capabilities, biometric authentication, convenience, reputation of vendor, and integration options.
