We are in an era where talent is scarce and retaining the most talented employees is a difficult task that requires strategies, proper management, and digital transformation of the workplace. The most crucial part of any business is its employees. In addition, they are the success builders who help companies grow and strengthen their foundations. Hence, choosing an employee intranet transforms the workplace experience and ultimately increases productivity while retaining employees. However, the question arises: How can an intranet transform the workplace? In this blog, you will learn about the employee intranet and how it will help to transform your workplace.
What is an employee intranet?
5 Benefits of Intranet Solution
- Boost Employee Engagement
- Bring Remote Teams Together
Companies that manage remote teams from multiple locations can use an employee intranet to create a sense of unity. This means employees from different places can access the same information, easily find and contact each other, and understand the company’s values.
- Promote Transparency
The best intranet solution includes an employee directory with details about each person. Employees can search for people and find their photos, job titles, department and contact information, etc. This level of transparency can help remote workers feel more connected.
- Easy Access to Information
When files are stored on an intranet instead of on a local server, they’re easy to access from anytime, anywhere. With easy search and app integrations, employees can search for files, conversations and tasks from within the intranet.
- Increase Productivity
Employees who are connected to each other are more productive than those who haven’t connected with each other. That’s because they’re not wasting valuable time finding information or waiting for answers. Employee intranet software empowers employees to find key contacts quickly, have real-time conversations and solve problems easily.
How does an intranet transform the workplace?
Information is one of the most important building blocks in business that helps create transparency and accountability. An employee intranet plays a vital role in the secure exchange of this information, leading to the digital transformation of an organization. An efficient intranet benefits both employees and the company and enables confident decision-making. Hence, investing in a good intranet is crucial for an organization, let’s explore how intranet works.
- Seamless Management:
It has features like a to-do list, calendar, and company’s upcoming events, that enable proper organization and management of work. Employees stay informed about upcoming events or holidays.
- Access Information:
Employees and the company can easily access employee data and review their performance. This helps in decision-making and further in skill development. It allows employees to gain information about resources allocated to them and their work.
- Secure Connection:
This private intranet can be accessed from anywhere. It not only secures connections within the company but also enables safe remote access. Internal communication as well as the employee intranet is secure and shielded. No confidential data can be leaked or exposed, enhancing trust among users.
- User-Friendly:
It has a user-friendly interface, which makes it easy to use. It helps to easily gain information and handle tasks on time.
- Save Time:
Facilitates on-time approval of tasks, and leaves, and automates the process, saving time. This time can be further invested in other tasks that maximize productivity.
- Employee Retention:
Clarity to leave, payroll policies, and employee advantages lead to employee retention.
- Maximize Productivity:
It is a catalyst that increases productivity. Anyone can view and give reviews for any employee. Praises, benefits and company culture boost employees’ morale, which motivates them to work harder.
- Team Coordination:
Employees can view which team member is on leave and connect with them to pick up any pending work.
- Integration with Tools:
The Intranet provides a platform for integration with different tools that ease tool access and management.
- Data Security:
It provides data security by preventing unauthorized access, providing user access controls and mitigating risks. Data or information is stored and transferred without being breached. This creates a healthy environment where employees feel happy as well as secure.
Key Points to Consider While Choosing an Intranet Solution
24/7 Support
Most user-friendly intranet platforms also require assistance; you’ll need someone to show you how to set it up and answer all your queries. Always look for a platform that offers ongoing support.
- Easy Integration
While an employee intranet fulfills many needs, you want to keep using other tools that your team has already been using. In that case, you’ll always prefer a platform that integrates with your other existing tools and allows employees to search for information across all of them without leaving the intranet.
- Social Collaboration
Remote employees can sometimes feel disconnected from others, this is where a social collaboration feature comes into the picture. With the ability to like, comment and share updates, employees can use the intranet in a similar way to popular social media platforms.
- Security and Privacy
An employee intranet contains employees’ personal information and the company’s important documents and files, so it needs to be secure.
FAQ's
How to choose the best employee intranet system?
- Define your needs and budget.
- Search the company’s ratings and reviews. Do some case studies, attend demos, and talk to existing users.
- Shortlist options based on their scalability, customization, ease of use, and support.
- Compare the proposals provided by the shortlisted options.
- Make the decision.
What is an employee intranet example?
What is an employee intranet example?
A comprehensive example of an employee intranet is EMOSSY. It is a cloud-based SaaS platform moreover is the integration of HRMS and PMS that makes it stand out. It is also a top intranet solution provider with various features.
Is the employee intranet a cloud?
What features ensure the security of an employee intranet?
- Password protection and control access secure the data from going into the wrong hands.
- Encrypt text during transmission to protect against unauthorized access.
- Provides backup to prevent data loss.
- It filters the traffic and protects the intranet from external threats.