HRMS

Employee Intranet: Key to Transform Your Workplace

We are in an era where talent is scarce and retaining the most talented employees is a difficult task that requires strategies, proper management, and digital transformation of the workplace. The most crucial part of any business is its employees. In addition, they are the success builders who help companies grow and strengthen their foundations. Hence, choosing an employee intranet transforms the workplace experience and ultimately increases productivity while retaining employees. However, the question arises: How can an intranet transform the workplace? In this blog, you will learn about the employee intranet and how it will help to transform your workplace.

What is an employee intranet?

An employee intranet is a private network that helps to share data securely between the company and employees. It is a centralized hub for all communications within the organization which helps to enhance efficiency and enables seamless flow of information.

5 Benefits of Intranet Solution

Boost Employee Engagement

Modern intranet solutions have social features that help to keep employees engaged. It’s important because more than 50% of employees feel disconnected at the workplace. Employees who work from the office always enjoy every function, reward and recognition but in remote work employees can’t enjoy everything to the fullest. An employee intranet allows two way communication between both parties, similar to the communication that happens in a physical office.

Bring Remote Teams Together

Companies that manage remote teams from multiple locations can use an employee intranet to create a sense of unity. This means employees from different places can access the same information, easily find and contact each other, and understand the company’s values.

Promote Transparency

The best intranet solution includes an employee directory with details about each person. Employees can search for people and find their photos, job titles, department and contact information, etc. This level of transparency can help remote workers feel more connected.

Easy Access to Information

When files are stored on an intranet instead of on a local server, they’re easy to access from anytime, anywhere. With easy search and app integrations, employees can search for files, conversations and tasks from within the intranet.

Increase Productivity

Employees who are connected to each other are more productive than those who haven’t connected with each other. That’s because they’re not wasting valuable time finding information or waiting for answers. Employee intranet software empowers employees to find key contacts quickly, have real-time conversations and solve problems easily.

How does an intranet transform the workplace?

Information is one of the most important building blocks in business that helps create transparency and accountability. An employee intranet plays a vital role in the secure exchange of this information, leading to the digital transformation of an organization. An efficient intranet benefits both employees and the company and enables confident decision-making. Hence, investing in a good intranet is crucial for an organization, let’s explore how intranet works.

Seamless Management:

It has features like a to-do list, calendar, and company’s upcoming events, that enable proper organization and management of work. Employees stay informed about upcoming events or holidays.

Access Information:

Employees and the company can easily access employee data and review their performance. This helps in decision-making and further in skill development. It allows employees to gain information about resources allocated to them and their work.

Secure Connection:

This private intranet can be accessed from anywhere. It not only secures connections within the company but also enables safe remote access. Internal communication as well as the employee intranet is secure and shielded. No confidential data can be leaked or exposed, enhancing trust among users.

User-Friendly:

It has a user-friendly interface, which makes it easy to use. It helps to easily gain information and handle tasks on time.

Save Time:

Facilitates on-time approval of tasks, and leaves, and automates the process, saving time. This time can be further invested in other tasks that maximize productivity.

Employee Retention:

Clarity to leave, payroll policies, and employee advantages lead to employee retention.

Maximize Productivity:

It is a catalyst that increases productivity. Anyone can view and give reviews for any employee. Praises, benefits and company culture boost employees’ morale, which motivates them to work harder.

Team Coordination:

Employees can view which team member is on leave and connect with them to pick up any pending work.

Integration with Tools:

The Intranet provides a platform for integration with different tools that ease tool access and management.

Data Security:

It provides data security by preventing unauthorized access, providing user access controls and mitigating risks. Data or information is stored and transferred without being breached. This creates a healthy environment where employees feel happy as well as secure.

Key Points to Consider While Choosing an Intranet Solution

24/7 Support

Most user-friendly intranet platforms also require assistance; you’ll need someone to show you how to set it up and answer all your queries. Always look for a platform that offers ongoing support.

Easy Integration

While an employee intranet fulfills many needs, you want to keep using other tools that your team has already been using. In that case, you’ll always prefer a platform that integrates with your other existing tools and allows employees to search for information across all of them without leaving the intranet.

Social Collaboration

Remote employees can sometimes feel disconnected from others, this is where a social collaboration feature comes into the picture. With the ability to like, comment and share updates, employees can use the intranet in a similar way to popular social media platforms.

Security and Privacy

An employee intranet contains employees’ personal information and the company’s important documents and files, so it needs to be secure.

Transparency is key to building trust, which secures employee-company relationships. Easy access to the company’s guidelines and privileges results in relationship development between the organization and employees. An employee intranet improves the workplace by creating a positive work environment, ensuring on-time delivery of projects and enhancing productivity, and communication.

FAQ's

How to choose the best employee intranet system?

Here are 5 strategies to choose the best intranet system:

Define your needs and budget.
Search the company’s ratings and reviews. Do some case studies, attend demos, and talk to existing users.
Shortlist options based on their scalability, customization, ease of use, and support.
Compare the proposals provided by the shortlisted options.
Make the decision.

What is an employee intranet example?

A comprehensive example of an employee intranet is EMOSSY. It is a cloud-based SaaS platform moreover is the integration of HRMS and PMS that makes it stand out. It is also a top intranet solution provider with various features.

Is the employee intranet a cloud?

It is not defined. The intranet can be cloud-based or cannot be cloud-based. It totally depends on the company’s requirements. This private network developed by the company to share file information, which further improves communication between employees as well as enhances productivity. Investing in intranet services benefits the company and leads to success. It further enhances employee engagement and empowers them.

What features ensure the security of an employee intranet?

Features of the employee intranet that facilitate and ensure data security are as follows:

Password protection and control access secure the data from going into the wrong hands.
Encrypt text during transmission to protect against unauthorized access.
Provides backup to prevent data loss.
It filters the traffic and protects the intranet from external threats.

Is the employee intranet user-friendly for diverse, skilled employees?

The employee intranet is adaptable and customizable. Employees with varying technical skills can easily use and learn it. The employee intranet management system can be customized according to the needs and growth of the company.

Sakshi